Use case
Reminders for a day spent on site
A notification on a phone in the van is a notification nobody got. You are three floors up with gloves on, the handset is on the passenger seat, and the 14:00 reminder to order the materials rang to an empty cab.
Four things a site day costs you
Every one of these is an ordinary job going ordinarily, and each of them turns into a second trip.
The order that had to go in by the cut-off
The merchant takes orders until 16:00 for next-day delivery. You remembered at 16:20, sitting in traffic, which means the fit is now Thursday and the customer has been told Wednesday.
The measurement you did not write down
You took it, you were certain you would remember it, and you were holding a drill. It is now a number you are fairly sure about, and being fairly sure costs a length of pipe.
The callback you promised from the ladder
A customer rang while you were up it. You said you would call them back this afternoon. There is no record of that anywhere except in the conversation.
The part you left at the last job
You knew as you drove away. By the time you are back at the yard it is tomorrow's problem, and tomorrow you are the other side of town.
Capture with your hands full
Typing is the wrong interface for a site. Timelee takes a voice note instead: one clip per reminder, recorded on your phone, played back from the reminder when it fires. That is the difference between call the surveyor and 30 seconds of what you actually need to ask them.
Or take the photo. Attach several pictures to one reminder — the shelf you are matching a screw to, the label on the boiler, the meter reading, the bay number in the car park, the page of the spec. A photo is a more reliable record than your description of the thing, and it is faster to capture.
Both attach to a normal reminder, so the same item still has a time, a category and a delivery setting on it.
- One voice clip per reminder, recorded on the phone
- Several photos on one reminder, stored with it rather than lost in the camera roll
- A short note or a full detail page when the job needs written specifics
What runs where
| Feature | Android | iOS | Web |
|---|---|---|---|
| Voice note capture | Yes | Yes | Partial |
| Photo attached to a reminder | Yes | Yes | Partial |
| Location reminder firing on arrive or leave | Yes | Yes | No |
| Real phone call to a verified number | Yes | Yes | Yes |
| Alarms and App Call ringing | Yes | Yes | No |
| Creating and editing any reminder kind | Yes | Yes | Yes |
Most of this is phone work, which suits a trade. Quoting and scheduling at a laptop in the evening is the other half, and both sides are the same account.
The rest of it
Six settings that map onto how a working day on site actually runs.
A call that reaches the van
Timelee's servers place a real phone call to your verified number over the phone network. It rings with the app closed and the phone locked, and it is loud enough to hear from the next room or through an open van door.
Reminders tied to the site, not the clock
Pin a location with a radius and choose whether it fires when you arrive or when you leave. Buy the fittings on the way out and check the meter on the way in are two different triggers.
Voice notes that play back
Record it in the cab before you have driven off, while it is still exact.
Photos on the reminder
Serial numbers, model plates, the part you need to match, the damage you want to show the customer before you start.
A tag per job or per address
Filter to one tag and every open item on that job comes up at once, whether it is a call, an order, a photo or a measurement.
What you did and when
Completed reminders stay in History, which is worth having when a customer asks when the second visit happened.
Location and capture run on the phone
A geofence has to be watched by a phone, so location reminders fire on Android and iPhone rather than in a browser — a browser cannot watch where you are. Photos and voice clips can be attached from the web, and they show and play on the reminder in the Timelee app. Timelee does not send desktop or browser notifications for reminders; only a finished timer raises one, and only while the tab is open. Set it up on a laptop, it rings on your phone.
How to shape a working day around it
Four habits, none of which need you to stop what you are doing.
Capture at the moment, by voice
In the cab, on the ladder, before you drive off. Do not wait until the evening, because the evening version is the one with the wrong measurement in it.
Put the merchant cut-off on a real call
Order deadlines are the reminders with the clearest cost attached. A Phone Call Only reminder at 15:00 reaches you whether or not the handset is with you.
Set the site reminders to fire when you leave
The things you always remember as you pull away belong on a leave trigger at that address rather than on a time you have to guess.
Clear the admin in one block
At the end of the day, filter to the job tag and work through it. The quotes and the callbacks are the same fifteen minutes, done once, rather than scattered across the day.
Start with the merchant cut-off and one site reminder
A phone call at 15:00 for the order, and a leave trigger at the address you are on tomorrow. Two reminders, about three minutes.
Keep reading
- Voice remindersSay it faster than you can type it with gloves on.
- Picture remindersSome reminders are a photo, not a sentence.
- Location remindersFires when you arrive at the site, or when you leave it.
- Phone call remindersReaches a handset that is not in your hand.
- Timelee for AndroidThe phone does the firing.